Inclusive Skating is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Inclusive skating may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1 May 2011 and was updated on 10 May 2018 for the purposes of GDPR.
What we collect
We may collect the following information:
- name and job title
- contact information including email address
- demographic information such as postcode, preferences and interests
- other information relevant to customer services, surveys and/or offers
There are additional policy documents for data protection and compliance with GDPR. Please refer to the additional resources on this page. These policies are deemed to be included and incorporated into the relevant contractual and other relationships with Inclusive Skating, all Inclusive Skating Clubs and the relevant parties for all purposes of events, clubs and membership or otherwise. These documents have been prepared using templates provided by the Sport and Recreation Alliance and they must not be used by any other organisation unless they have the express consent of the Sport and Recreation Alliance. They are provided here to give all participants in Inclusive Skating the fullest understanding of our commitment to Data Protection and the implementation of GDPR and the protection of the rights of all participants in Inclusive Skating.
Standard Employee privacy notice - please refer to the Inclusive Skating GDPR Privacy Notice
Standard Volunteer privacy notice- please refer to the Inclusive Skating GDPR Privacy Notice Volunteers
Standard Inclusive Skating Charity Data Privacy Notice - please refer to the Inclusive Skating Charity GDPR privacy notice
Standard Junior Skater/ Member privacy notice - please refer to the Inclusive Skating GDP Privacy Notice Junior / Vulnerable Person
Data Protection Policies
Standard Inclusive Skating Data Protection Policy - please refer to the Inclusive Skating GDPR Data Protection Policy
Advice Note on Data Protection Officer Appointment - please refer to the Inclusive Skating GDPR Data Protection Officer Appointment advice note
Advice Note on Accountability - please refer to the Inclusive Skating GDPR Advice Note on Accountability
Template Response to Subject Access Requests - please refer to the Inclusive Skating GDPR Template Response to Subject Access Request
Template Response on Right to be Forgotten - please refer to the Inclusive Skating GDPR Template Response to Right to be Forgotten
Advice Note on Data Breaches and Self Reporting - please refer to the Inclusive Skating GDPR Advice on Data Breach
Guide to Data Subject Rights, including Subject Access Requests and Right to be Forgotten - please refer to the Inclusive Skating GDPR Guide to Data Subject Rights
Transferring and Processing Data
Standard Framework Data Transfer Agreement for use within NGB/Regional/Club networks - please refer to the Framework Agreement for Data Processing and Transfer SRA for Affiliated Associations
Standard External Data Processing Agreement - - please refer to the Inclusive Skating GDPR Data Processing Agreement
Data Transfer Agreement – Outside the EEA - please refer to the Inclusive Skating GDPR Data Transfer Agreement outside the EEA
Advice Note on Data Transfers Outside of the EEA - please refer to the Inclusive Skating GDPR Advice Note on Data Transfers outside the EEA
Standard Consent Wording and Advice Note on Direct Marketing - please refer to the Inclusive Skating GDPR Advice Note on Direct Marketing
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping.
- We may use the information to improve our products and services.
- We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided and consented to us using.
- From time to time, we may also use your information that you have provided to us to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We employ a variety of technical and organisational measures to keep your personal information safe and to prevent unauthorised access to, or use, or disclosure of it. Unfortunately, no information transmission over the Internet is guaranteed 100% secure nor is any storage of information always 100% secure, but we do take all appropriate steps to protect the security of your personal information. We take information and system security very seriously.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Our Site may, from time to time, contain links to and from the websites of our commercial partners, other regional bodies, advertisers and clubs and other affiliated associations and sporting organisations and disability sport organisations. If you follow a link to any of these websites, please note that these websites have their own privacy policies and they will be a data controller of your personal information. We do not accept any responsibility or liability for these policies and you should check these policies before you submit any personal information to these websites.
In addition, if you linked to this Site from a third-party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third-party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
- whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at firstname.lastname@example.org
- if you have previously agreed to us using your personal information for any purpose, you may change your mind at any time by writing to or emailing us at email@example.com
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to c/o KJM Accountancy, Unit 6, 42 Dalsetter Avenue, Glasgow, G15 8TE.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
We want to make sure all the personal information we have collected about you, , is safe and secure whether we collect it through our website www.inclusiveskating.org (“Site”) or from other sources. This Policy set outs our commitments to you, in compliance with and beyond the General Data Protection Regulation (commonly known as the GDPR) and explains how we collect, store and use your personal information.
We have appointed a Data Protection Officer to oversee our compliance with data protection laws, but our Data Protection Compliance Manager has overall responsibility for data protection compliance in our organisation. If you have any questions about this Policy or what we do with your personal information, their contact details are set out in the “Contact” section below.
Collecting specific, relevant personal information is a necessary part of us being able to provide you with any services you may request from us or in providing services to our customers and members or just managing our relationship with you.
When we hold or use your personal information as a data controller(see below for a description of what this is)we will provide you with a privacy notice which sets out in detail what information we hold about you (such as your contact details, address, etc.), how your personal information may be used and the reasons for these uses, together with details of your rights.
Where we collect personal information from you directly, we will provide this privacy notice at the time we collect the personal information from you. Where we receive your personal information indirectly, we will provide this privacy notice when we first contact you, first pass the data to someone else or within a month, whichever is the earlier.
We will only provide this privacy notice to you once, generally at the start of our relationship with you. However if the applicable privacy notice is updated substantially, then we may provide you with details of the updated version. You are encouraged to check back regularly for updates.
Copies of our current privacy notices and policies can be found in the additional resources
Please note that it is possible for you to be covered by more than one privacy notice, for example you may be a member who comes onto our premises and is recorded on CCTV or as part of the video of the event.
The Difference Between Data Controllers / Processors
A data controller is a person who controls how personal information is processed and used. A data processor is a person who processes and uses personal information in accordance with the instructions of a third party, i.e. the data controller.
This distinction is important. You have certain rights in relation to your personal information, for example the right to be provided with the personal information held about you and details of its use and the right to have certain of your personal information either erased or anonymised, commonly referred to as the right to be forgotten (see below to see what rights you have). These rights can generally only be exercised against a data controller of your information.
In most cases we will be a data controller of your personal information. In any case where we are not a data controller this means that you cannot exercise these rights against us directly (i.e. where we only act as a data processor), but you can do so against the data controller (i.e. the person who controls how we process the personal information). In these cases we will endeavour to inform you who is the data controller of your personal information so that you can direct any such requests to them.
Also it is only a data controller that will provide you with a privacy notice about your personal information, so where we process your personal information as a data controller we will provide you with a privacy notice. Where we process your personal information as a data processor for a third party, that third party should provide you with a privacy notice which will set out details regarding the processing of your personal information, which should also include the processing to be carried out by us on their behalf.
How do we use your personal information?
We will use your personal information as described in the privacy notice provided to you, but, for example, we may use your personal information to administer any account(s) you have with us or to send you information we think you might find useful, provided you have indicated that you are happy to be contacted for these purposes. To see how we use your personal information, please see our current privacy notices, which can be accessed in the additional resources.
Who do we share your information with?
Details of how we disclose your personal information are set out in the relevant privacy notice provided to you, but generally it is where we need to do so in order to run our organisation (e.g. where other people process information for us). In such circumstances, we will put in place arrangements to protect your personal information. Outside of that we do not disclose your personal information unless we are required to do so by law.
If we transfer personal information about you outside the European Economic Area (EEA), we will let you know and ensure that all reasonable security measures are taken and that any third party processers will be required to process the information in accordance with information protection laws and we will notify you in your privacy notice if we are the information controller.
We do not sell, trade or rent your personal information to others.
How long do we hold on to your personal information?
Further details of how long we hold onto your personal information for are set out in the relevant privacy notice provided to you, but we will only hold your information for as long as is necessary or where you ask us to delete records we may delete it earlier.
The duration for which we retain your personal information will differ depending on the type of information and the reason why it was collected. However, in some cases personal information may be retained on a long term basis: for example, personal information that we need to retain for legal purposes will normally be retained for at least six years in accordance with usual commercial practice and regulatory requirements.
What are your rights?
Full details of your rights set out in the relevant privacy notice provided to you, but you are entitled by law to ask for a copy of your personal information at any time. You are also entitled to ask us to correct, delete or update your personal information, to send your personal information to you or another organisation and to object to automated decision making. Where you have given us your consent to use your personal information in a particular manner, you also have the right to withdraw this consent at any time.
To exercise any of your rights, or if you have any questions relating to your rights, please contact us by using the details set out in the “Contact” section below. You can also unsubscribe from any direct marketing by clicking on the unsubscribe link in the marketing messages we send to you.
You should note that some of your rights may not apply as they have specific requirements and exemptions which apply to them and they may not also apply to personal information recorded and stored by us. However your right to withdraw consent or object to processing for direct marketing are absolute rights.
If you are unhappy with the way we are using your personal information you can complain to the UK Information Commissioner’s Office or your local data protection regulator. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/. However, we are here to help and would encourage you to contact us to resolve your complaint first.
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We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Certain parts of our Site may use “cookies” to keep track of your visit and to help you navigate between sections. A cookie is a small data file that certain websites store on your computer’s hard-drive when you visit such websites. Cookies can contain information such as your user ID and the pages you have visited. The only personal information a cookie contains is information that you have personally supplied.
In common with most websites, our Site logs various information about visitors, including internet protocol (IP) addresses, browser type, internet service provider (ISP) information, referring / exit pages and date / time stamp.
We may use this information to analyse trends, administer the Site, track your movement around the Site and gather broad demographic information.
Changes to this Policy
Any changes we may make to this Policy in the future will be posted on our Site and, where appropriate, notified to you by e-mail. When we change this Policy in a material way, we will update the version date at the bottom of this page. Please check back frequently to see any updates or changes to this Policy and should you object to any alteration, please contact us as set out in the “Contact” section below.
In the event of any query or complaint in connection with the information we hold about you, please e-mail firstname.lastname@example.org or write to us at c/o KJM Accountancy, 42 Dalsetter Avenue, Glasgow, G15 8TE
Our Data Protection Officer]/[Data Protection Compliance Manager can be contacted at mail email@example.com or write to us at c/o KJM Accountancy, 42 Dalsetter Avenue, Glasgow, G15 8TE